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Your Biggest Roadblock

Last week’s newsletter about many agency owners needing a break and using the summer lull to replenish yourself so you’re ready to push seemed to strike a nerve.  I heard back from many of you that you’re pretty sure I am spying on you through the window or have bugged your office.  (I promise — neither!) Here’s the sad part of all of that.  Most of you won’t get away.  You believe you can’t leave or the sky will fall.  For every one of you that will book the flight, rent the cabin, or plan the spa day — there will be far more of you who just keep gutting it out and getting more worn down each day. The biggest roadblock that is preventing you from replenishing yourself is you. This isn’t about the money.  You don’t have to spend a dime to re-charge.  Take a week off and take your kids to the local pool, museums, and parks.  Sleep late, read a trashy novel and binge watch something.  Go visit your parents and let them spoil you rotten.  Whatever it takes — just give yourself a breather. I really want to challenge your belief that the agency cannot survive without you for a few days.  Your team will rise to the occasion. Your clients will understand that you can’t work 365 days a year.   I can’t tell you how many times I’ve finally convinced an agency owner to take some time away and after they return, they’re so proud of their crew and how they tackled whatever came their way.  Not only do you need the respite, but your employees need to know you have confidence in their abilities.  Hand them the [...]

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Building Trust When Faced with Ambiguity

Navigating ambiguity is a primary concern for any leader. When the world is changing around us at an unprecedented rate, even the best leaders may struggle to set priorities, communicate clearly, and drive the vision. Nothing splinters clarity like the urgency of our recent global pandemic, and when ambiguity goes unchecked for many months, trust in leadership will crater. In this uncertain climate, it has never been more important for businesses to build trust.  Without a clear plan, employees get confused, lose productivity, and feel less committed to the company and to their morals. In the absence of clear expectations, trust between leaders and team members inevitably breaks down. Leadership teams that don’t achieve alignment may end up executing entirely disconnected visions. This leads to more ambiguity, loss of trust, and a never-ending downward spiral. Trust is the antidote to uncertainty. An explicit focus on building trust is the only way to successfully lead through ambiguity. Here are four ways to tackle ambiguity by actively building trust: Share “the Why”  So often on a demanding project, communication is the first thing on the chopping block, sacrificed to the demands of speed and deadlines. Urgency serves as justification for not taking time to communicate critical information. One of the first to go tends to be “the why.” In other words, why are you making one choice over another? Why are you taking one person off of the project and leaving the team to pick up slack, for example? When people don’t understand the rationale behind their leader’s actions, trust goes out the window.  In the absence of a clear explanation, people will always gravitate toward the most negative possible interpretation. Not only will trust go down, [...]

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Are you tired?

We’re about to round second base on the year and kick off towards home plate. Does the idea of pushing yourself to accelerate and notching it up a gear seems daunting right now? Are you tired? You’ve been pushing hard since mid-January and my guess is that your tank is about out of gas. Before you round that bend, you might need to re-fuel. Not sure if you’re running on fumes? Look for these signs: It’s tougher to get excited about new work, email inquiries, or even awesome client results. Your attention span is shrinking. Every shiny object, squirrel, and Netflix series is calling your name. You’re not walking the agency as much (if you're back in the office) — when you get in, you isolate yourself and hunker down in your office. You’re having a hard time getting revved up to chase new opportunities. You aren’t as productive. Just getting through your must do list is a bit of a struggle. Many of you will misinterpret these signs as indicators of age, waning interest, or perhaps that it’s time to hang up your cleats. For 99% of you, that’s just not the case. It just means you’re tired and need to recharge. Agency owners are not so great at that, so you need to be intentional about it. Here’s how to get the energy you need to round the bend and finish strong. Plan a getaway to someplace that will fill you up. Based on budget, family responsibilities, health issues or other factors — this is going to be very unique to you. But every single one of you has the capacity to get away for a few days, unplug and reboot. Your agency [...]

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Are you having the tough conversations?

No one is excited to have a difficult conversation with a key team member. But you choosing to avoid that conversation (I initially wrote your inability to have that conversation but we know it’s not really inability) because it’s uncomfortable can cost your agency so much. In today’s super snug employee recruitment/retention environment — you think you’re tiptoeing around that challenging situation or employee, but the truth is, you’re afraid. Giving in to that fear can cost you some of your best employees, your reputation as an honest (remember those values you preach or have hanging in the agency’s conference room) leader and clients. Leaders who fail to address bad behavior tacitly endorse such behavior to other workers. If one person gets away with late starts or low-key insubordination, your team will emulate the behavior (or think less of the manager who allows it). This is a skill that every agency owner needs to embrace and improve. Entrepreneur Magazine asked me to write about the risks of not being good at the difficult conversations and I did a solocast on the topic with what I hope are some helpful tips. If this is an area of growth for you, please check out the article and the solocast. But beyond that — commit to making this a focus for you in the coming months. This should also be a high priority skill for anyone in your shop who manages other employees. You all have to get better at this. The risks are too great to ignore the consequences of letting this slide.   This was originally published in the weekly AMI newsletter.  To subscribe, click here.

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How are agencies making money these days?

I get asked some variation of this question every single day. Successful, profitable agency owners ask it. Agency owners that are struggling with having their work commoditized ask it. What they’re really asking me is “what are agencies selling that is profitable” but of course the answer is much more complicated than that. The answer is some agencies are making money selling everything from print ads, brochures, Google Adwords, strategic planning, package design, branding, and everything in between. Other agencies are fighting to hold their head above water, selling the same list of services. It’s not as simple as knowing that clients are hungry to buy crisis communications plans (which they are, btw) and beating the streets with that offer. If your agency is bloated with too many people or your ability to accurately estimate and track a project’s profitability in real time is non-existent, it doesn’t matter what you sell. But, let’s assume you have the right people in the right seats and you have systems in place to make sure you get paid what the project is worth. (Both criteria are topics for another conversation down the road). Now — what’s the short answer to that complicated question? What agencies seem to be able to sell for a premium price these days (in no particular order): Amazon ads and product placement on Amazon Employee recruiting campaigns Direct mail campaigns with a digital overlay Video (ideation, creation, publishing) A paid social media strategy Research and all of the tactics that are borne from those new insights What I think agencies should be selling more of and earning a premium price: The creation and management of a true content strategy where the brand thinks of [...]

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Do you talk to your employees?

I’m guessing when you read that headline, you snorted, rolled your eyes, or made a “duh” expression. I know you converse with your employees but do you actually have meaningful conversations? Here’s what I observe in most agencies. You greet employees as you see them during the day You have “as you run by them in the hallway” conversations which are 50% social and 50% functional in which you drop little bombs (updates, facts, commentary) on work in progress You have info passing email conversations But most of you are not setting aside time to actually dig in. Here’s what can and should happen on a regular basis: You’re teaching as you explain decisions and reactions to client requests, changes, strategies You’re learning where they’d like to invest their time in terms of learning something new and adding more value You’re giving them an opportunity to give you a heads up on potential client and team issues You’re coaching them through new challenges they’re facing You’re celebrating their growth, their wins, and their best attempts All of this can be accomplished in a 20 minute one-on-one meeting with your direct reports. Every employee should have one at least twice a month, if not more often. This is a meeting that the employee owns. There are huge benefits to you, the owner or leader of the agency as well. Fewer interruptions throughout the week (they’ll learn to save it for their one-on-one) Employees that are fired up to keep learning and understand that it’s part of their job An early warning when trouble is brewing Better employee retention (they want more of your time and attention) A much more accurate sense of what’s going on in [...]

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How stressed are you?

We manage our people, we manage client expectations and we manage our finances.  And then there’s email management, biz dev management and a host of other things that are under our watch.  But all of that focus on making sure that everything is running like clockwork can also jack up our stress.  That stress shows up in a lot of little ways:   We are short tempered with our team, family and friends We feel like we can never let up or wind down We miss deadlines (internal or external) We fall behind, putting incredible pressure on our teams to cover our rear ends We are distracted when we’re with our family and friends We  feel our jaw clenching, our head pounding, or our back knotting up   Our “normal” work day is to run around and put out fires all day.  I don’t know about you, but I don’t think I have ever had a work day that played out exactly how I thought it was going to when I woke up that morning.  We have chosen to live in chaos.  And sometimes, we even like it.  But like it or not — it’s our reality.   And that’s before you add in our personal life and the challenges that sometimes come from that side of the equation.   The truth is — we can’t escape stress.  They say, in moderate doses, it’s actually good for us.  But left unchecked, it can diminish our effectiveness and we bring a less than ideal version of ourselves to work and home.   And we all know — there are some serious physical/health consequences to boot.   To survive that reality, we need coping mechanisms.  Yes, I [...]

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5 Mistakes that cost agency owners money.

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